Maintaining an inventory helps to establish property control and
accountability in compliance with the rules and regulations as
established by the Office of the State Comptroller,the Research
Foundation of SUNY and federal guidelines.
Inventory Services is responsible to manage and maintain the
centralized accounting and reporting of university equipment in
SUNY's property control system.
Each department must have an Inventory Coordinator to assist
Inventory Services in various aspects including location of
equipment, circulation of information within the department and the
disposal of equipment. The Inventory Coordinator is also
responsible for the annual re-inventory of equipment.
EQUIPMENT: Items costing $5,000 or more that may be
used repeatedly without any material impairment of physical
condition and which have a probable life expectancy of one or more
years, including machinery, vehicles, and apparatus.
Equipment does not include fixed building equipment such as
heating, ventilating, plumbing, and electrical items.
Sponsor-Defined Equipment: RF equipment costing less
than $5,000 and purchased with funds from a sponsor who requires
equipment to be inventoried at a lower dollar level.
OWNER: Title shall vest with the organization
(state, RF, UBF) that funded the purchase unless otherwise
specified in the terms of a sponsored agreement.
“Owner” shall be defined as the department which is the
primary user of the asset.