Getting a UBF Procurement Card

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Using a PCard to purchase a variety of travel and business-related items reduces time and cost for both you and UBF. You purchase directly from suppliers.


The requestor must have a current appointment at the University at Buffalo before a card can be issued. A new cardholder must attend cardholder training before receiving the card.

Applying for a PCard

  1. Complete the UBF PCard application for an American Express card.
  2. Print the form
  3. Sign the form
  4. Obtain the required approval signatures
  5. Scan a copy for your files if desired
  6. Mail the signed form to Procurement Card Administration, in care of:
Office Operations Until Further Notice

The UB Foundation business office is currently operating from alternate off-campus work locations, in response to health and safety concerns surrounding the COVID-19 pandemic.  All staff remain available, with most transactions able to be conducted via e-mail. Accounts Payable inquiries may be sent to All staff can be reached directly via email. Click here for the UBF Employee Directory

Additionally, UB Foundation physical offices at Center for Tomorrow (CFT) will be open to receive and process essential business transactions on Tuesday and Friday mornings from 8:00am until noon. All receipts for deposits will be issued electronically.

Please place in-person deliveries in the bin by the UBF office entrance in the CFT Lobby. Upon your exit, UBF personnel will retrieve delivered materials.

Hard copy transactions can also be dropped at CFT outside of designated essential operation periods. These transactions will be processed as soon as practicable.

Campus Mail

UB Foundation
Center for Tomorrow
North Campus

External Mail (USPS)

UB Foundation
P.O. Box 900
Buffalo, NY 14226-0900

Allow 3 weeks for the card to arrive and receive notification from UBF.


Once UBF receives your PCard, you will be contacted to schedule a training session.  Training is a requirement for the issuance and usage of the PCard.  

Contact an Expert

Stephanie (Stevie) Ruffino.

Stephanie (Stevie) Ruffino

Senior Accounts Payable Associate

UB Foundation

Phone: 716-645-8748


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