Published October 23, 2017
The monthly transactions summary form and original receipts for September 2017 are due. This includes transactions from 8/29/17 – 9/28/17.
Attach all original receipts, invoices and purchase justifications to your completed and signed summary form and mail to:
224 Crofts Hall
within fifteen (15) days of receipt of the hard copy statement from American Express.
To expedite processing, mark the outside of the envelope: PCard. Contact us if you anticipate a delay that will prevent the timely mailing of the paperwork. Late submissions can result in suspension of PCard privileges.
It is the PI's responsibility to confirm that funds are available prior to using the Procurement Card. It is critical to ensure adequate funding is in place. If funds are not readily available, email Debbie Kostran to request an account suspension or cancellation.
An original invoice or receipt from the supplier must be attached to the monthly transaction summary log for each transaction listed on your credit card statement. The invoice or receipt must include:
Documents labeled as statements, order confirmations, acknowledgements and packing slips will not be accepted. If you cannot obtain the receipt or invoice, email Debbie Kostran or Angie Rzeszut for assistance.
As a non-profit organization, the Research Foundation is exempt from New York State and local sales and use taxes on goods. When ordering, please inform the supplier of this status. No sales tax is to be paid for items purchased on the Procurement Card.