Update the official position description of any position that is changed to reflect additional duties granted or duties taken away.
An up-to-date position description gives employees a guideline for their tasks. Any time there is a change to a position, it is important to make changes to the official position description.
Additional duties and a change in title will result in a salary increase. Review the salary tables to determine if the new salary is over the maximum for the grade level. If the salary increase will be over the maximum, you will need to submit a President's Approval letter with the ePTF.
Creating a position starts with analyzing the current and future needs of your organization and creating a workforce plan.
Preparing a justification for your position explains what has changed within your organization resulting in the need for a specific position.
Answering these questions will assist you in the development of a justification:
Use these guidelines to develop your position description:
A saved position description can both be copied into UB Jobs and reused or edited for future positions.
Compare your position description to the classification standards to find the best fit title for your position.
An organizational chart is a way to view the reporting relationships within the organization.
Use an application familiar to you, such as Microsoft Word or Microsoft Powerpoint, to create your chart.
Try using a SmartArt Hierarchy tool in Word or Powerpoint to create your chart.
Show these positions in your organizational chart:
When looking at an organizational chart, reviewers need to be able to compare positions quickly. To make the review of positions easier, include position details such as:
Be sure to include your department name and the date the chart was last updated.
The Secretarial Questionnaire includes specific questions to help determine the level of support expected of the position for both the incumbent and the direct supervisor of the position.
All state positions require a unique line number which will need to be requested prior to submitting the position in UB Jobs.