State Financial Transaction Cutoff Dates for Fiscal Year Ending June 30, 2015

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Expenditures associated with merchandise received or services rendered after 6/30/2015 must be charged to the 2015-16 fiscal year.

All transactions must be received by the business offices by the below cutoff dates.

All Purchases**

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Type of Transaction Refer Questions To Cutoff Date

Commodities and Services over $20,000 - Not on state contract

John Grabowski jwg1@buffalo.edu 645-4542 April 17, 2015

Commodities and Services over $20,000 -  state contract

John Grabowski jwg1@buffalo.edu 645-4542 May 29, 2015

Commodities and Services $0-$19,999

John Grabowski jwg1@buffalo.edu 645-4542 May 29, 2015

Proftech/Staples System Contract $0-$19,999

Renee Braun braun@buffalo.edu 645-4571 June 26, 2015

eProcurement Transactions - Proftech/Staples Advantage, UPS, VWR, Fisher Scientific

Renee Braun braun@buffalo.edu 645-4571 June 26, 2015

∙ eProcurement transactions need to be ordered and shipped by 6/26/15

   

Procurement Card Purchases - (Transaction Date on Cardholder Statement)

Angie Rzeszut rzeszut@buffalo.edu 645-4533 June 30, 2015

Procurement Card Reconciliation

Angie Rzeszut rzeszut@buffalo.edu 645-4533 July 24, 2015
∙ All PCard billing cycles up to and including the June 2015 cycle must be reconciled and certified.∙    
∙For confirming received orders processed between June 1- June 30, 2015, please enter a note on the transaction requesting the transaction be charged to the 2014-2015 fiscal year.    

Budget Revisions

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Type of Transaction Refer Questions To Cutoff Date
Budget Revisions
Tricia Canty tscanty@buffalo.edu 645-2639 June 12, 2015
  Debbie Schmigiel ds84@buffalo.edu 645-2635  

Internal Service Units

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Type of Transaction Refer Questions To Cutoff Date

University Facilities

Rose Tucker rtucker@facilities.
buffalo.edu
645-6258 June 26, 2015

VIP/CIO

Janet Berlinghoff berling@buffalo.edu 645-3621 June 26, 2015

University Print Services

Ron Phillips rmp@buffalo.edu    829-3528   June 26, 2015

Campus Mail Services

Ron Phillips rmp@buffalo.edu   829-3528   June 26, 2015

Revenue Transfers

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Type of Transaction Refer Questions To Cutoff Date
Revenue Transfers
Erin Govern erinhunt@buffalo.edu   645-2601   July 6, 2015

Reimbursement Requests **

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Type of Transaction Refer Questions To Cut-Off Date

Travel Vouchers

Mary Ellen Mitchell memcdole@buffalo.edu 645-4535 July 15, 2015

∙For travel beginning June 2015 and ending July 2015 please indicate budget year to be charged on the travel voucher.

   

Personal Reimbursement (all $ amounts)

Shawn Diehl smdiehl@buffalo.edu 645-2648 July 15, 2015

Accounts Payable **

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Type of Transaction Refer Questions To Cutoff Date

All receivers over $5,000  log into Web Receiver system

Annette Saraceno als38@buffalo.edu 645-4514 July 15, 2015

Invoices

Annette Saraceno als38@buffalo.edu 645-4514 July 15, 2015

Speed Orders

Annette Saraceno als38@buffalo.edu 645-4514 July 8, 2015

Expenditure Transfer Requests

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Type of Transaction Refer Questions To Cutoff Date

Personal Service and Temporary Service

Debbie Schmigiel ds84@buffalo.edu 645-2635 July 24, 2015
  Tricia Canty tscanty@buffalo.edu 645-2639  

Other Than Personal Service (OTPS)

Michelle McCartney mam10@buffalo.edu 645-2606 July 24, 2015

** As per OSC's Guide to Financial Operations, expenditures associated with merchandise received or services rendered prior to 7/1/15 must be charged to the 2014-2015 fiscal year. 

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