State Financial Transaction Cutoff Dates for Fiscal Year Ending June 30, 2017

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Expenditures associated with merchandise received or services rendered after 6/30/2017 must be charged to the 2017-18 fiscal year.

All transactions must be received by the business offices by the below cutoff dates.

All Purchases**

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Type of Transaction Refer Questions To Cutoff Date

Commodities and Services over $20,000 - Not on state contract

John Grabowski jwg1@buffalo.edu 645-4542 April 14, 2017

Commodities and Services over $20,000 -  state contract

John Grabowski jwg1@buffalo.edu 645-4542 May 26, 2017

Commodities and Services $0-$19,999

John Grabowski jwg1@buffalo.edu 645-4542 May 26, 2017

eProcurement Transactions - Proftech/Staples Advantage, UPS, VWR, Fisher Scientific

Renee Braun braun@buffalo.edu 645-4571 June 23, 2017

∙ eProcurement transactions need to be ordered and shipped by 6/23/17

   

Procurement Card Purchases - (Transaction Post Date on Cardholder Statement)

Angie Rzeszut rzeszut@buffalo.edu 645-4533 July 6, 2017

Procurement Card Reconciliation

Angie Rzeszut rzeszut@buffalo.edu 645-4533 July 21, 2017
∙ All PCard billing cycles up to and including the June 2017 cycle must be reconciled and certified.∙    
∙For confirming received orders processed between June 1- June 30, 2017, please enter a note on the transaction requesting the transaction be charged to the 2016-2017 fiscal year.    

Budget Revisions

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Type of Transaction Refer Questions To Cutoff Date
Budget Revisions Debbie Schmigiel ds84@buffalo.edu 645-2635 June 23, 2017

Internal Service Units

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Type of Transaction Refer Questions To Cutoff Date

University Facilities

Dawn Buchanan dbuchana@buffalo.edu 645-6258 May 1, 2017

VP/CIO

Janet Berlinghoff berling@buffalo.edu 645-3621 June 23, 2017

University Print Services

Pamela Zaprzal pamelaza@buffalo.edu 829-2930 
June 23, 2017

Campus Mail Services

Wendy Hicks
wlf@buffalo.edu 645-5364
June 23, 2017

Revenue Transfers

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Type of Transaction Refer Questions To Cutoff Date
Revenue Transfers
Erin Guiffrida erinhunt@buffalo.edu   645-2601   July 5, 2017

Reimbursement Requests **

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Type of Transaction Refer Questions To Cut-Off Date

Travel Vouchers

Mary Ellen Mitchell memcdole@buffalo.edu 645-4535 July 7, 2017

∙For travel beginning June 2017 and ending July 2017 please indicate budget year to be charged on the travel voucher.

   
Personal Reimbursements** Karen Buchheit kmb36@buffalo.edu 645-4528 July 7, 2017

Accounts Payable **

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Type of Transaction Refer Questions To Cutoff Date

All receivers over $5,000  log into Web Receiver system

Annette Saraceno als38@buffalo.edu 645-4514 July 12, 2017

Invoices

Annette Saraceno als38@buffalo.edu 645-4514 July 12, 2017

Expenditure Transfer Requests

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Type of Transaction Refer Questions To Cutoff Date

Personal Service and Temporary Service

Jeremy Nebelecky jeremyne@buffalo.edu 645-2635 July 21, 2017

Other Than Personal Service (OTPS)  (IDI)

Michelle McCartney mam10@buffalo.edu 645-2606 July 21, 2017

** As per OSC's Guide to Financial Operations, expenditures associated with merchandise received or services rendered prior to 7/1/17 must be charged to the 2016-2017 fiscal year. 

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