State Financial Transaction Cutoff Dates for Fiscal Year Ending June 30, 2016

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Expenditures associated with merchandise received or services rendered after 6/30/2016 must be charged to the 2016-17 fiscal year.

All transactions must be received by the business offices by the below cutoff dates.

All Purchases**

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Type of Transaction Refer Questions To Cutoff Date

Commodities and Services over $20,000 - Not on state contract

John Grabowski jwg1@buffalo.edu 645-4542 April 15, 2016

Commodities and Services over $20,000 -  state contract

John Grabowski jwg1@buffalo.edu 645-4542 May 27, 2016

Commodities and Services $0-$19,999

John Grabowski jwg1@buffalo.edu 645-4542 May 27, 2016

eProcurement Transactions - Proftech/Staples Advantage, UPS, VWR, Fisher Scientific

Renee Braun braun@buffalo.edu 645-4571 June 24, 2016

∙ eProcurement transactions need to be ordered and shipped by 6/24/16

   

Procurement Card Purchases - (Transaction Date on Cardholder Statement)

Angie Rzeszut rzeszut@buffalo.edu 645-4533 July 6, 2016

Procurement Card Reconciliation

Angie Rzeszut rzeszut@buffalo.edu 645-4533 July 22, 2016
∙ All PCard billing cycles up to and including the June 2016 cycle must be reconciled and certified.∙    
∙For confirming received orders processed between June 1- June 30, 2016, please enter a note on the transaction requesting the transaction be charged to the 2015-2016 fiscal year.    

Budget Revisions

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Type of Transaction Refer Questions To Cutoff Date
Budget Revisions
Tricia Canty tscanty@buffalo.edu 645-2639 June 24, 2016
  Debbie Schmigiel ds84@buffalo.edu 645-2635  

Internal Service Units

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Type of Transaction Refer Questions To Cutoff Date

University Facilities

Rose Tucker rtucker@facilities.
buffalo.edu
645-6258 May 1, 2016

VIP/CIO

Janet Berlinghoff berling@buffalo.edu 645-3621 June 24, 2016

University Print Services

Pamela Zaprzal pamelaza@buffalo.edu 829-2930 
June 24, 2016

Campus Mail Services

Wendy Hicks
wlf@buffalo.edu 829-5364 
June 24, 2016

Revenue Transfers

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Type of Transaction Refer Questions To Cutoff Date
Revenue Transfers
Erin Guiffrida erinhunt@buffalo.edu   645-2601   July 5, 2016

Reimbursement Requests **

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Type of Transaction Refer Questions To Cut-Off Date

Travel Vouchers

Mary Ellen Mitchell memcdole@buffalo.edu 645-4535 July 15, 2016

∙For travel beginning June 2016 and ending July 2016 please indicate budget year to be charged on the travel voucher.

   

Personal Reimbursement (under $250)

Shawn Diehl smdiehl@buffalo.edu 645-2648 July 15, 2016
Personal Reimbursement (over $250) Karen Buchheit kmb36@buffalo.edu 645-4528 July 8, 2016

Accounts Payable **

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Type of Transaction Refer Questions To Cutoff Date

All receivers over $5,000  log into Web Receiver system

Annette Saraceno als38@buffalo.edu 645-4514 July 15, 2016

Invoices

Annette Saraceno als38@buffalo.edu 645-4514 July 15, 2016

Speed Orders

Annette Saraceno als38@buffalo.edu 645-4514 July 8, 2016

Expenditure Transfer Requests

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Type of Transaction Refer Questions To Cutoff Date

Personal Service and Temporary Service

Debbie Schmigiel ds84@buffalo.edu 645-2635 July 22, 2016
  Tricia Canty tscanty@buffalo.edu 645-2639  

Other Than Personal Service (OTPS)  (IDI)

Michelle McCartney mam10@buffalo.edu 645-2606 July 22, 2016

** As per OSC's Guide to Financial Operations, expenditures associated with merchandise received or services rendered prior to 7/1/16 must be charged to the 2015-2016 fiscal year. 

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