These guidelines will assist clubs and organizations who are not required to follow SUNY guidelines for funds generated by the Student Activity Fee with best practices for being fiscally responsible.
Student clubs and groups must be established and officially recognized by one of the seven student governments or by a University department or office.
It is important for students to understand their responsibility and potential liability with being entrusted with other’s money. The goal of these guidelines is to help guide clubs and organizations (who are not required to follow SUNY guidelines for funds generated by the Student Activity Fee) with good financial practices when operating a club.
All student clubs and organizations recognized by a student government (funded by the mandatory student activity fee) must use Sub-Board as their primary fiscal agent for accounting services. Other clubs and organizations should work to utilize an on campus fiscal agent by contacting Sub-Board or apply for consideration of an agency account.
Excel is a great tool for developing budgets.
This step should be performed by an individual other than the officers responsible signing off on payments.