Republished October 14, 2016
UB's Approval Authority Policy provides guidance on the delegation and assignment of authority to approve transactions.
Only authorized individuals may approve transactions that obligate the university to receive or spend funds, provide or receive services, and/or otherwise commit its resources. Individuals may enter into these transactions only if they have the appropriate level of authority.
An approver may not authorize a payment to oneself or benefiting oneself, including but not limited to:
This policy applies to all university accounts and funding entities including all State, Research Foundation and University at Buffalo Foundation accounts.
Delegations of approval authority must be documented, kept current, maintained in the departmental files, and a copy provided to the university business office charged with oversight of the transactions (e.g., Human Resources, Financial Services, Sponsored Project Services).
Guidelines for delegating approval authority include: