Get Ready for Statewide Financial System Shutdown

Published August 24, 2015

Statewide Financial System (SFS) will be unavailable from approximately September 21 through October 19, 2015 for SFS upgrades.

“All state-funded transactions should be submitted to business offices no later than September 11, 2015 as every effort will be made to process them prior to the shutdown.”
John Grabowski, Director of Purchasing

How Does This Shutdown Affect UB?

During this period, SUNY campuses and state agencies will not be able to process state procurement and financial transactions such as:

  • Purchase orders
  • Vendor payments
  • Travel
  • Petty cash, payments to individuals
  • Honoraria
  • Interdepartmental invoices
  • Personal Service Regular (PSR) journal transfers

SUNY Research Foundation, University at Buffalo Foundation Inc. and eProcurement transactions with UPS, Fisher, VWR, and Staples are NOT affected.

Navigate This Shutdown

  • Submit transactions to the business offices by September 11, 2015 to help ensure the appropriate review and processing prior to shutdown.
  • Continue to submit all procurement and financial transactions during the shutdown.
  • Use your PCard to make allowable purchases.
  • Request reimbursement no later than September 11, 2015 for state-funded airfare paid by the traveler before the travel date. (Your department must pre-approve early reimbursement and, if your travel is canceled, you will need to reimburse UB.)

Contact an Expert

Purchase Orders

Vendor Payments

Supervisor

Annette Saraceno

State Accounts Payable

Financial Management

Phone: 716-645-4514

Email: als38@buffalo.edu

Travel

Meg Mitchell

Manager

Travel, Financial Management

Phone: 716-645-4535

Email: memcdole@buffalo.edu

Petty Cash, Payments to individuals

Honoraria

State-funded RAP reimbursements; honoraria; moving expenses

Karen Buchheit

Travel Services

Financial Management

Phone: 716-645-4528

Email: kmb36@buffalo.edu

PSR Journal Transfers

Deborah Schmigiel

State Accounting and Financial Reporting

Financial Management

Phone: 716-645-2635

Email: ds84@buffalo.edu

Interdepartmental Invoices

Nancy Kreppenneck

State Accounting and Financial Reporting

Financial Management

Phone: 716-645-2661

Email: nak@buffalo.edu

Procurement Card

Angie Rzeszut

Director of Accounts Payable, Travel and Procurement Card

Financial Management

Phone: 716-645-4533

Email: rzeszut@buffalo.edu

eProcurement

Renee Braun

eProcurement, Procurement Services

Phone: 716-645-4571

Email: braun@buffalo.edu