Guidelines For Recording Time Off For March 14 Closure

Published March 20, 2017

The Governor's Office of Employee Relations (GOER) offically closed state offices, including UB, on March 14, 2017 due to inclement weather. Learn how to charge your leave accruals.

How To Record the Closure

Since UB's closure on March 14 was ordered by the governor, nonessential employees are not required to charge leave accruals. However, essential employees who did not report to work on March 14 are required to charge their accruals

If you are not sure if you are an essential or a nonessential employee, ask your supervisor.

For Nonessential State Employees Using the SUNY Online Time and Attendance System

Nonessential state employees who did not work any portion of 3/14/2017 due to the campus closure will need to enter a non-chargeable absence. Please note: Classified employees must use the “Request Time Off” page in the system.

  1. Go to the SUNY HR portal
  2. Choose Buffalo Univ from the campus pull-down menu and click Login
  3. Enter your UBITName and password and click Login
  4. Click Time and Attendance in the Self Service menu
  5. Click Time and Attendance under Current
  6. Click on March 14
  7. If you are a Professional employee, enter 1 next to Non-Chargeable. If you are a Classified employee, enter 7.5 or 8 (depending on your work schedule) next to Non-Chargeable using the Request Time Off Page.
  8. From the Non-Chargeable Type drop down menu select Extraordinary/Inclement Weather
  9. Save Your Time Record

Employees that requested March 14 off due to the weather conditions only can record March 14 as a non-chargeable absence. If you had already submitted a time-off request for March 14 due to the weather conditions using accruals, you will need to withdraw it. Once the request has been withdrawn, you will need to resubmit as a non-chargeable absence.

Withdrawing a Time Off Request:

  1. Go to the “Request Time Off” page in the SUNY Time and Attendance System
  2. Go to the bottom under “Previously Submitted Requests”
  3. Find the Request for March 14
  4. Click on the “Withdraw” radio button and Click “Submit Actions”
State Hourly Employees

HR is waiting on additional information about state hourly employees from GOER, which should be received prior to the end of this payroll period on 3/22/17. As soon as this information is received, HR will share it with all employees.  

For Research Foundation Employees Using E-Time Reporting

Non-Exempt Salaried Employees: If you did not work any portion of 3/14/2017 due to the campus closure, please indicate the number of hours that you are normally scheduled for using the hours type “Non Worked Time”, then select the absence reason “Site Closure-Approved by HR” on your timesheet.

Hourly Paid Employees: Please contact Denise Katus at 645-4453 prior to the completion of your timesheet if you were scheduled to work on 3/14/2017.

Exempt Employees: If you did not work any portion of 3/14/2017 due to the campus closure, please indicate “UB closure on 3/14” in the comments field of your timesheet.

Contact For Questions

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

Amy Myszka

Director

Benefits and Work Life Balance

Phone: 716-645-5357

Email: amyszka@buffalo.edu

Zachary Jenney

RF Benefit Services

Phone: 716-645-4439

Email: zjenney@buffalo.edu

Robin Hoeltke

Payroll and Benefits Administration Manager

UB Foundation

Phone: (716) 645-8735

Email: rhoeltke@buffalo.edu