Published June 20, 2019
Employees are now allowed to take up to three hours of paid leave to vote in any election in New York State due to legislation enacted in April 2019 which amended the Election Law (Chapter 55, Laws of 2019).
Employees must provide two working days' advanced notice.
UB employees (State and Research Foundation) who are registered to vote may take up to three hours of leave, without charge to leave accruals, to vote in any NYS election. Civil Service employees are not required to have Attendance Rules coverage to be granted this leave with pay.
The benefit is available immediately and applies to any:
There is no cap on the number of elections per year an employee may request Time Off to Vote. Time off to Vote is not available for school or library elections.
Employees must be allowed time off with pay (without charge to leave accruals) for up to three hours either at the beginning or end of their regularly scheduled work shift. Whether the leave to vote occurs at the beginning or end of the work shift is at the employer’s discretion and based on operating needs.
While up to three hours of leave with pay is available for every election, not every employee’s situation will require a full three hours of Time Off to Vote. However, departments cannot deny time off from work to vote simply because an employee might have time to vote outside of their regular working hours.
Departments may not require proof of voter registration or proof that an employee actually voted.
Employees who take paid leave to vote will need to record the time off as a non-chargeable absence.
For Classified Employees in SUNY TAS:
For Non-Classified Employees in SUNY TAS:
Non-Exempt Salaried Employees: Please indicate the number of hours that you are taking off to vote by using the hours type “Non Worked Time”, then selecting the absence reason “Other” on your timesheet. Please indicate “Paid Leave for Voting” in the comments field of your timesheet. Please also email Zachary Jenney at email@example.com if you use paid leave for voting.
Hourly Paid Employees:
Please contact Denise Katus at 645-4453 or firstname.lastname@example.org prior to the completion of your timesheet if you are taking paid voting leave.
Exempt Employees: If you are taking time off to vote, please indicate “Paid Leave for Voting” in the comments field of your timesheet. Please also email Zachary Jenney at email@example.com if you use paid leave for voting.