Structure and Function
Administrative Services is an enterprise organization whose units work in concert to steward the university's valuable resources toward accomplishing UB's strategic goals.
The challenge of stewardship is more than protecting the university's financial resources. We are also concerned with our customer's experiences, our business processes and employee learning and growth.
Functional Overview
Our functional responsibilities span all apects of UB's business. Experts in every area support best practices in their fields.
Manage UB policy library
Develop and revise university policies
Prepare for an internal audit
Meet the requirements of an external audit
Manage possible irregularieis and fraud
Build a multi-year financial plan
Establish annual student fees
Manage and develop the SIRI tool
Support revenue and IFR accounting
Assist in managing state accounts and security
Provide financial reports and cash management
Handle non-sponsored RF accounts
Facilitate print needs
Manage mail distribution
Guide the purchase of goods and services
Receive and pay of purchases
Maintain property control records
Reimburse business travel expenses
Process employment and appointment paperwork
Prepare state and RF payroll
Administer state and RF benefits
Manage job classification and compensation
Provide assistance to the campus on employee relations issues
Present training to faculty and staff
Offer services for employee work life balance
Coordinate the employee assistance program
Assist UB employees for all HR functions
Ensure proper taxation for foreign nationals
Administer access to employee data via SIRI
Provide customer service and maintenance
Provide environmental health and safety
Plan, design and implement facilities
Maintain finance and administration
House document library
Manage facilities, sustainability and energy
Handle university real estate transactions
Acquire new property
Coordinate downtown property management
Assist in long-range physical and land planning